- 21 | 10 | 2024
By Damian Pevy, Strategic Business Development
Digitising your entire back catalogue of documents and information isn’t for everyone. While it can be the right answer for some organisations – not everyone is at the same point in their journey but is there a solution that combines a lot of the benefits without committing everything to the cloud.
Scanning on demand is that illusive thing- the perfect compromise. It promotes efficiency, collaboration and a just in time approach. And at a time when managing cost is more important than ever, it allows you to achieve a lot of the benefits of wholescale digitisation without the significant investment that it can sometimes require.
Let’s touch on those benefits.
However conscientious people are, scanning offers the kite mark of precision – allowing digital scanners to create a precise record of every detail, every character, every data point. This allows clients to be confident that everything they need has been captured and can be accessed at the click of a button when they need it again.
Even with the best manual systems in place, locating a document and getting it to where it is needed can be time consuming, and inefficient. Rather than be forced to wait for the data to be pulled and then transferred physically to the required location, scan on demand can be achieved within minutes. The information can be supplied faster and to multiple locations simultaneously, ensuring fast access and helping teams collaborate across locations.
And for many, there is the added layer of security and compliance – not only is the information ready just in time, a digital format allows a meticulous approach to audit – providing searchable, trackable data with minimal need for time consuming human intervention, we know precisely the route this information has taken, and we know who has had access to it.
In short – scan on demand offers a cost effective, rather elegant solution to the need for access, agility and accountability, and at a cost within reach.
